Settings is one page with several sections. One Save settings button saves them all. Changes apply to new lessons and invoices; existing ones keep what they had.
Profile and defaults
- Your name and studio or business name: on invoices, the pay page and in messages. The business name, if set, is the headline; your name sits under it.
- Contact email: the reply-to address for invoices and the address shown to students for questions.
- Time zone: lesson times, "today" and the end-of-day invoicing all use it.
- Currency: shown on every amount. Changing it does not convert anything.
- Default lesson location: pre-fills lessons for students without their own usual location.
- Lesson price and lesson length: defaults for students who have none of their own (30 minutes and 20.00 to begin with).
Invoices and chasing
- Payment terms (days): monthly and manual invoices are due this many days after the issue date. Default 7.
- Reminder schedule: days after the due date, comma-separated; 0 is the due date itself. Default 0, 7, 14. Blank means no automatic reminders.
- Remind by email / by SMS: which channels reminders use, subject to each student having that contact detail. Texts come from a sender name, not a phone number, so students cannot reply to them; each one starts with your studio or business name and links to the pay page. Anything a student wants to say reaches you by email or in person.
- Other ways to pay: free text shown on every invoice, typically your bank details. The invoice number is added automatically as the reference to quote.
Individual lessons
For students billed per lesson:
- Pay within (days): the due date for an invoice sent on the day of the lesson. Default 7.
- At the end of the day, treat unconfirmed lessons as attended and send the invoice: on by default, so an invoice goes out even if you forget to mark the lesson. Record cancellations before the end of the day, or turn this off and confirm each lesson yourself.
- Policy wording on individual-lesson invoices: printed on those invoices. The default explains the due date, how to report a cash or transfer payment, and the late-cancellation charge.
Terms and cancellations
For students billed termly: lessons per term, reminder days before the term, the cancellation notice in hours and the policy wording. Explained in Your term settings.
Card payments
Connect Stripe, Continue Stripe setup, Check status and Disconnect live here; see Card payments with Stripe. The Your subscription card above it is about what you pay My Studio Tracker and links to Billing.
Your calendar feed
Your private calendar feed link, with Copy and Reset link. See See your lessons in your own calendar.
Account
Shows the email you are signed in with and a Sign out button. Changing the sign-in email or deleting the account is done by emailing us: Signing in and your data.