Terms of service
Last updated 13 September 2026
These are the terms on which My Studio Tracker (www.mystudiotracker.co.uk) is provided to teachers. By creating an account you agree to them. They are written in plain English on purpose; if anything is unclear, email hello@mystudiotracker.co.uk.
The service
My Studio Tracker lets you schedule lessons, publish calendar feeds, raise invoices, send payment reminders by email and SMS on your behalf, and take card payments through your own Stripe account. You remain responsible for what you charge, for the accuracy of your invoices, and for your own relationship with your students.
Price and billing
- Your first 30 days are free and need no card. After that My Studio Tracker costs £9.99 a month, including VAT where it applies, billed monthly in advance through Stripe to the card you register on the Billing page.
- There is no minimum term and no tie-in. You can cancel at any time from the Billing page or by emailing us. When you cancel we stop billing you; you keep access until the end of the month you have paid for, and then the service stops. Your students' existing invoice links keep working so they can pay what they owe.
- If a payment fails we retry it for a few days and email you; if it still fails the subscription is cancelled and the service stops until you subscribe again.
- Referrals. When a teacher signs up through your referral link, they get a second free month and you get one month free: added to your free period, or credited against your next payment if you already subscribe. Referral months are capped at twelve per account, have no cash value and cannot be transferred. We may withhold them where accounts appear to have been created only to earn credit.
- Card payments from your students are separate: they go to your Stripe account, and Stripe charges its own fee on them. My Studio Tracker takes no share of your students' payments.
- If we ever change the price we will tell you by email at least 30 days beforehand, and you can cancel before the change takes effect.
Your account
Sign-in is passwordless: keep your email account and any connected Google, Microsoft, Facebook or Apple account secure, because anyone who can read your email can sign in as you. Tell us straight away if you think someone else has access. One account is for one teacher; do not share it.
Your students' data
You are the data controller for the information you enter about your students, and you must have a lawful basis for sending them invoices and reminders by email or SMS. We process that information only to provide the service, as described in our privacy policy, and never sell it or use it for advertising.
Acceptable use
Use My Studio Tracker only for your own teaching business. Do not use it to send unsolicited messages, to invoice people who have not agreed to lessons with you, or in any way that breaks the law. We may suspend an account that does.
Availability and liability
We work hard to keep the service running, but we cannot promise it will never be interrupted. My Studio Tracker is a record-keeping and messaging tool: it does not guarantee that a student will pay, and we are not liable for unpaid invoices, missed lessons or losses that follow from an interruption. Nothing in these terms limits liability that cannot be limited by law. Our total liability to you in any year is limited to the fees you paid us in that year.
Ending your account
You can close your account at any time; see Delete your data. We may close an account that breaks these terms, or if we withdraw the service, in which case we will give you at least 30 days' notice and a way to export your invoices.
Changes and law
We may update these terms; we will email account holders about any change that affects them. These terms are governed by the law of England and Wales.