Lessons are the source of everything else: the calendar feeds show them, invoices are built from them, and term credits are counted from them. Keeping lesson outcomes up to date is the one habit the rest depends on.
Add a lesson
Press Lesson on the home page, a student's page, or the calendar (the + on any day pre-fills the date). Choose the student and the app fills in their price, length and location; change anything for this lesson only. Notes on a lesson are private to you.
Weekly and fortnightly lessons
Tick Repeat weekly and choose every week, or every 2, 3 or 4 weeks. Leave Until blank for a slot that carries on indefinitely, or set the last date. My Studio Tracker creates real lessons 120 days ahead and adds more automatically, so the calendar, the feeds and invoices always work with actual dates.
Each lesson in a series is independent once created: you can move, reprice or cancel one without touching the others.
After the lesson: attended, no-show or cancelled
Open a lesson and answer What happened?:
- Attended: charged. Per-lesson students are invoiced straight away; for others the lesson joins their next invoice or uses a term credit.
- No-show: charged in the same way.
- Cancelled with enough notice, or cancelled by you: not charged. Term students are owed a make-up.
- Late cancellation (less notice than your rule, 24 hours by default): charged, and a term credit is used.
- Excused absence (illness or an unexpected school commitment you accept): not charged; a make-up is owed.
- Scheduled puts a lesson back to not-yet-happened if you clicked the wrong thing.
Cancelling a lesson
Under Cancel this lesson… pick the reason. The app works out from the time of the lesson and your notice setting whether it is a proper cancellation or a late one, and shows the result before you confirm. For illness and school commitments you can tick Excuse this absence; leave it unticked to apply the normal notice rule. The full policy is explained in Cancellations and the notice rule.
Lessons waiting to be confirmed
Lessons whose time has passed but that are still marked scheduled show a Confirm? badge. The home page counts them and offers Mark all attended; open individual lessons to record no-shows or cancellations instead. Per-lesson students with the end of the day setting on are treated as attended and invoiced automatically that evening, so record a cancellation before then if there was one.
Change a lesson
Date, time, length, price, notes and location can all be changed on the lesson page. Once a lesson is on an invoice, its price is fixed; void the invoice first if the price was wrong.
Stop a repeating lesson
On any lesson that belongs to a series, Stop repeating from this lesson removes it and every later scheduled lesson in the series. Earlier lessons, and any that have already been attended or invoiced, are untouched. To end a series on a particular date instead, stop it from the first lesson you don't want.
Make-up lessons
A term student owed a make-up (after a proper cancellation or an excused absence) shows on their page and on the home page. Book make-up opens the new-lesson form with the missed lesson selected; the make-up belongs to the same term and its price is 0, so nothing extra is charged. See Make-up lessons.
Locations
A location can be set on each lesson, with a usual location per student and a default in your Settings. Locations appear in the calendar and in the calendar feeds, so a phone can give directions from the event.