Privacy policy
Last updated 22 September 2026
Who we are
My Studio Tracker (www.mystudiotracker.co.uk) is a scheduling and invoicing tool for private teachers, run from the United Kingdom. Teachers are the data controllers for the information they enter about their students; My Studio Tracker processes that information on their behalf.
What we collect
- Teacher accounts: your name and email address, provided by you or by the sign-in provider you choose (Google, Microsoft, Facebook or Apple). We do not store passwords.
- Student records: names and, if the teacher adds them, email addresses, mobile numbers and a parent or guardian name, together with lesson times and invoices.
- Payments: card payments are handled by Stripe. We never see or store card numbers; we record only that an invoice was paid and Stripe's reference.
- Subscription: whether your subscription is active and any referral credit. Subscription card payments are handled by Stripe; we never see or store card numbers.
- Technical data: standard server logs, error diagnostics and anonymous usage counts (for example how many accounts were created) needed to keep the service running. Analytics cookies are set only if you accept them (see Cookies below); no advertising cookies are used.
Cookies
Signing in and using the app needs a few strictly necessary cookies (your session, form protection, your cookie choice, and a note of which referral link, campaign or Google ad click brought you here, so that we can tell Google which ads led to a sign-up). On the public pages we would also like to use Google Analytics and Microsoft Clarity to see which pages help teachers find My Studio Tracker; they set cookies only if you accept. If you decline, Google Analytics receives anonymous, cookieless pings and Clarity is not loaded. Your choice is kept for six months and you can change it here at any time. The app pages that teachers use after signing in carry no analytics at all.
How we use it
To sign teachers in, keep their calendar, generate invoices, send invoices and payment reminders to students by email or SMS on the teacher's behalf, and provide calendar feeds. We do not sell personal data or use it for advertising.
Who we share it with
Service providers who act on our instructions: Microsoft Azure (hosting and email delivery), Twilio (SMS) and Stripe (payments). Sign-in providers receive only what is needed to authenticate you.
How long we keep it
For as long as the teacher's account is active. Teachers can archive students at any time, and can ask for their whole account to be deleted (see Delete your data).
Your rights
You can ask for a copy of the personal data we hold about you, ask us to correct it, or ask us to delete it. Students should contact their teacher first, as the teacher controls those records; you can also contact us and we will pass the request on.