Guides
Templates and guides for teachers who bill their own students
Written for UK private music teachers and tutors. Every template is free to copy, needs no sign-up, and comes with a short explanation of the decisions behind the wording.
Templates
- Music lesson cancellation policy template (UK) Plain-English wording for 24-hour notice, illness, make-up lessons and term fees that you can paste into your terms today.
- Term fees letter and term invoice template for music teachers A letter that tells parents what the term costs, when it is due and how to pay, plus the invoice layout to go with it.
- Music teacher invoice template (UK) What has to be on an invoice for lessons, a layout you can copy, and a note on VAT for the few teachers it applies to.
- Private tutor invoice template (UK) An invoice layout for one-to-one tuition, hourly or per session, with the wording that gets you paid on time.
- Late payment reminder email templates for lesson fees Three emails, from a friendly nudge to a firm final notice, that keep the relationship while getting the invoice paid.
- Music teacher terms and conditions template A one-page set of terms for private lessons: fees, cancellations, make-ups, holidays, safeguarding and how to end.
Guides
- Should music teachers charge termly or per lesson? The money, the missed lessons and the admin of each, worked through with real numbers, plus how to move a studio from one to the other without losing anybody.
- How to chase unpaid lesson fees without losing the student Why invoices go unpaid, when to follow up, the wording that works, and how far to take it before you stop teaching — written for teachers who hate asking.
- Make-up lessons and cancellations: a fair rule that holds What make-ups really cost, how to decide who gets one, and how to stop them piling up into a debt you can never repay.
- Taking card payments as a private music teacher Whether a card link is worth the fee, what the alternatives really cost you, and what Stripe asks a sole trader for before it will pay out.
- How much to charge for music lessons Work out your own rate from the income you need and the weeks you actually teach, rather than guessing from what everyone else charges.
Comparing tools?
Honest comparisons with My Music Staff and the other apps UK teachers look at, prices in pounds.